Purpose of Position:

It is the responsibility of the Assistant Project Manager (APM) Co-Op to obtain, evaluate, coordinate and distribute the information and authorizations needed to construct the project within the established goals for quality, timeliness, budget, profitability, safety and customer satisfaction. The APM Co-Op shall work with the Project Administrator (PA) to coordinate PA tasks and may delegate tasks to the PA if deemed acceptable by the PM.

Co-Op responsibilities will vary by project and by individual APM Co-Op’s level of experience and ability. These responsibilities are determined by the APM/PM, and include but are not limited to the following:

Pre-Construction Duties:

• Perform duties as directed by project manager.
• Display competent knowledge of all contract documents.
• Review all project estimates.
• Assist with the purchasing of materials, equipment and subcontractors.
• Assist with the review and finalization of contract.
• Preparation and presentation of the Construction Plan for each project.
• Obtain and distribute contract documents to HG personnel and subcontractors.
• Establish an office set of project plans and specifications.
• Review and understand the contract specifications and drawings.
• Obtain, review and organize all project submittals for distribution. Confirm the products are in conformance with the project specifications.
• Assist with setting up of project files for submittals, RFIs, change orders, architectural supplemental instructions (ASIs), equipment delivery, etc.
• Set-up manpower loading chart and update weekly.
• Prepare project budget set-up (cost codes) to establish labor tracking and forecasting.
• Establish a productive working relationship with entire project team, HG staff, owner, architect, engineer, subcontractors, vendors and all others involved in the project.
• Anticipate deficiencies (design errors, missing drawing details, missing documents, etc.) and take steps to timely resolve.

Construction Duties:

• Update the office and site set of documents with addenda and changes.
• Continuously monitor project budgets and review with project manager weekly.
• Review labor cost codes and manpower loading with field superintendent weekly.
• Update and review equipment delivery schedules weekly with field superintendent.
• Prepare, update and review a detailed project schedule with project team.
• Conduct quality control inspections of all work installed.
• Attend subcontractor and/or coordination meetings weekly.
• Prepare proposed change orders: Including notifying subs and others of the change in scope work, obtain quotations, performing material take-off and price changes, etc.
• Update and maintain the project change order log.
• Presentation of the change order documentation when required.
• Update the project cost budget for change orders and adjustments.
• Write subcontractor and supplier change orders.
• Review and compose project requests for information (RFIs).
• Track submittals for project construction, coordination and distribution to project team.
• Assist with the preparation and presentation of project review documentation monthly.
• Advise superintendent of unsafe conditions observed and review and manage the HG weekly safety audits. Also ensure subcontractor compliance.
• Prepare invoices / billings (schedule of values) for PM to review and approve. Also follow up with customer on monthly payments.
• Prepare documentation relative to delays, changes in work conditions, schedules, etc. to be reviewed and distributed by the PM.
• Take a proactive approach by anticipating future project requirements and needs.

Project Closeout:

• Assist with compiling the final pay application and lien waivers.
• Notify and coordinate all punch list issues with project team.
• Assist with the coordination and scheduling of the equipment start-up, owner training and commissioning if required.
• Assist with and distribute Operation and Maintenance (O&M) manuals per the contract requirements.
• Oversee the timely completion and distribute the project as-built documentation.
• Prepare a list of subcontractors and contact persons for warranty work.
• Prepare warranty documentation.
• Attend Post Construction meeting.