Assistant Project Manager Co-Op

Purpose of Position:

It is the responsibility of the Assistant Project Manager (APM) Co-Op to obtain, evaluate, coordinate and distribute the information and authorizations needed to construct the project within the established goals for quality, timeliness, budget, profitability, safety and customer satisfaction. The APM Co-Op shall work with the Project Administrator (PA) to coordinate PA tasks and may delegate tasks to the PA if deemed acceptable by the PM.

Co-Op responsibilities will vary by project and by individual APM Co-Op’s level of experience and ability. These responsibilities are determined by the APM/PM, and include but are not limited to the following:

Pre-Construction Duties:

  • Perform duties as directed by project manager.
  • Display competent knowledge of all contract documents.
  • Review all project estimates.
  • Assist with the purchasing of materials, equipment and subcontractors.
  • Assist with the review and finalization of contract.
  • Preparation and presentation of the Construction Plan for each project.
  • Obtain and distribute contract documents to HG personnel and subcontractors.
  • Establish an office set of project plans and specifications.
  • Review and understand the contract specifications and drawings.
  • Obtain, review and organize all project submittals for distribution. Confirm the products are in conformance with the project specifications.
  • Assist with setting up of project files for submittals, RFIs, change orders, architectural supplemental instructions (ASIs), equipment delivery, etc.
  • Set-up manpower loading chart and update weekly.
  • Prepare project budget set-up (cost codes) to establish labor tracking and forecasting.
  • Establish a productive working relationship with entire project team, HG staff, owner, architect, engineer, subcontractors, vendors and all others involved in the project.
  • Anticipate deficiencies (design errors, missing drawing details, missing documents, etc.) and take steps to timely resolve.

Construction Duties:

  • Update the office and site set of documents with addenda and changes.
  • Continuously monitor project budgets and review with project manager weekly.
  • Review labor cost codes and manpower loading with field superintendent weekly.
  • Update and review equipment delivery schedules weekly with field superintendent.
  • Prepare, update and review a detailed project schedule with project team.
  • Conduct quality control inspections of all work installed.
  • Attend subcontractor and/or coordination meetings weekly.
  • Prepare proposed change orders: Including notifying subs and others of the change in scope work, obtain quotations, performing material take-off and price changes, etc.
  • Update and maintain the project change order log.
  • Presentation of the change order documentation when required.
  • Update the project cost budget for change orders and adjustments.
  • Write subcontractor and supplier change orders.
  • Review and compose project requests for information (RFIs).
  • Track submittals for project construction, coordination and distribution to project team.
  • Assist with the preparation and presentation of project review documentation monthly.
  • Advise superintendent of unsafe conditions observed and review and manage the HG weekly safety audits. Also ensure subcontractor compliance.
  • Prepare invoices / billings (schedule of values) for PM to review and approve. Also follow up with customer on monthly payments.
  • Prepare documentation relative to delays, changes in work conditions, schedules, etc. to be reviewed and distributed by the PM.
  • Take a proactive approach by anticipating future project requirements and needs.

Project Closeout:

  • Assist with compiling the final pay application and lien waivers.
  • Notify and coordinate all punch list issues with project team.
  • Assist with the coordination and scheduling of the equipment start-up, owner training and commissioning if required.
  • Assist with and distribute Operation and Maintenance (O&M) manuals per the contract requirements.
  • Oversee the timely completion and distribute the project as-built documentation.
  • Prepare a list of subcontractors and contact persons for warranty work.
  • Prepare warranty documentation.
  • Attend Post Construction meeting.

Career Contact

  • Accepted file types: pdf, Max. file size: 20 MB.